Transfer of Headquarters of a Joint Stock Company

REQUIRED DOCUMENTS

Registry summary to be obtained from the Registry Directorate of the company's former headquarters where it is registered
(1 original) (Trade Registry Regulation, Article 111)
New Registration Request Petition
Registration Declaration for Legal Entities
(For registration with the Chamber)
Amendment Text showing the new wording of the headquarters article of the Articles of Association
(1 original)
Notarized Minutes of the General Assembly Meeting in which the change of headquarters was approved
(1 original – 1 photocopy)

-In companies with a sole shareholder, the shareholder present at the meeting or their representative must also sign the meeting minutes. (Regulation Article 26)

-In companies with a sole shareholder (Amended phrase: Official Gazette 9/10/2020-31269), it is sufficient to elect a Meeting Chairman; there is no need to elect a minute secretary or a vote collector. If a minute secretary and vote collector have not been elected, their duties are performed by the meeting chairman. (Regulation Article 14)

-The resolutions of company bodies submitted to our Trade Registry Directorate by companies that have started keeping their commercial books through ETDS must contain the verification code issued by ETDS. For these resolutions submitted in applications to your directorate, the necessary registration procedure will be carried out after verification in the "Document Verification" section at https://etds.ticaret.gov.tr, and no separate notarial certification will be required for them.

-No notary certification will be required for resolutions adopted in electronic environments (MERSİS and similar applications).
List of Attendees (Attendance Sheet)
(1 original copy). In single-shareholder companies, (Amended phrase: Official Gazette 9/10/2020-31269) it is not mandatory to prepare a list of persons entitled to attend the general assembly meeting. (Regulation Article 14)
Letter of appointment of the Ministry representative
(For meetings requiring the presence of a Ministry representative) (1 original copy). In general assembly meetings, (Added phrase: Official Gazette 9/10/2020-31269) all general assembly meetings of single-shareholder companies, except for companies whose incorporation and articles of association amendments are subject to Ministry permission, may be held without requesting a Ministry representative. (Regulation Article 32)
Notarized power of attorney, if participation is by proxy
In order for company partners to be represented at the meeting through their proxies, the power of attorney must be issued in notarized form (Repealed wording: Official Gazette 9/10/2020-31269) (…). (Regulation Article 18/7)
Photocopy of the trade registry gazette in which the agenda was published, together with photocopies of the registered mail with return receipt, in General Assemblies held by invitation
Board of Directors Agenda Resolution for general assemblies held upon invitation
(1 photocopy)

-Organ resolutions submitted to our Trade Registry Directorate by companies that have started keeping their commercial books through ETDS must contain the verification code issued by ETDS. For applications made to your directorate, these resolutions will be verified through the "Document Verification" section at https://etds.ticaret.gov.tr, and the necessary registration procedure will then be carried out.

-No notary certification will be required for resolutions adopted in electronic environments (MERSİS and similar applications).
Two photographs of each Board Member