REQUIRED DOCUMENTS
- Petition
- Notarized General Assembly Meeting Minutes
(1 original – 1 photocopy)
- In companies with a single shareholder, the shareholder present at the meeting, or the shareholder's representative, must also sign the meeting minutes. (Regulation Article 26)
- In companies with a single shareholder (Amended wording: Official Gazette 9/10/2020-31269), it is sufficient to elect a Meeting Chair; there is no need to elect a minute secretary or a vote collector. If no minute secretary or vote collector is elected, their duties are performed by the meeting chair. (Regulation Article 14)
- The corporate body resolutions submitted to our Trade Registry Directorate by companies that have started keeping their commercial books through the ETDS must contain the verification code issued by the ETDS. For these resolutions submitted in applications to your directorate, the necessary registration procedure will be carried out after verification through the "Document Verification" section at https://etds.ticaret.gov.tr, and no separate notarization will be required for these resolutions.
- Notarization will not be required for resolutions adopted electronically (MERSİS and similar applications).
- List of Attendees
(If a General Assembly resolution was adopted – 1 original) In companies with a single shareholder, it is not mandatory to prepare the list of persons entitled to attend the general assembly meeting (Amended phrase: RG-9/10/2020-31269). (Regulation Article 14)
- Agenda Resolution in General Assemblies held by invitation
(If a General Assembly resolution was adopted – 1 photocopy)
- Photocopy of the trade registry gazette in which the agenda was published, together with photocopies of the registered mail with return receipt, in General Assemblies held by invitation
(If a General Assembly Resolution was adopted)
- Specimen signature/signature declaration of the elected manager
If there is no signature record kept in the databases of public institutions and organizations, or the record cannot be obtained, the signatures of the persons concerned are submitted to the directorate either by having them physically notarized or by making a written declaration at any Trade Registry Directorate. (1 original)
The signature specimens of persons added as authorised signatories with the new identity card can be obtained electronically from the General Directorate of Civil Registration and Nationality (NVİ) and recorded in the MERSİS database. A physical signature declaration will not be requested for such authorised persons. (Ministry Circular No. 72558467 dated 4/3/2022)
- Written declarations by branch managers who are not shareholders stating that they accept this duty
A "Authority Acceptance Procedures" module has been created and put into operation in MERSİS so that the authority acceptance procedures of persons authorised to sign on behalf of the company/business can be carried out electronically. If authority has been accepted electronically via MERSİS, a physical authority acceptance document will not be requested. (Ministry Circular No. 72558467 dated 4/3/2022)
- Photograph of the elected Manager
(1 piece)
Notes:
If the Branch Manager is a foreign national;
- Photocopy of the Residence Permit, if any (1 copy), or a declaration showing the address if the address is abroad
- Translated and notarized copy of the passport (1 original – 1 photocopy)
- A tax office potential view document must be attached.
- Photograph (2 copies)
A LEGAL ENTITY CANNOT BE ELECTED AS BRANCH MANAGER
Documents
NOTE:
You must submit an electronic application at https://mersis.ticaret.gov.tr/.
For Information and Support
Phone:
0 (378) 227 10 46
Extensions: 124 – 125 E-mail: