Branch Address Change of a Limited Company

REQUIRED DOCUMENTS

DOCUMENTS TO BE PREPARED FOR THE ORDINARY GENERAL ASSEMBLY TO BE HELD EVERY YEAR PURSUANT TO ARTICLE 617 OF THE TURKISH COMMERCIAL CODE (TTK).

Notarized General Assembly Meeting Minutes
(1 original)
- -In companies with a single shareholder, the shareholder present at the meeting or the shareholder's representative must also sign the meeting minutes. (Regulation, Article 26).
- -In single-shareholder companies, (Amended phrase: Official Gazette 9/10/2020-31269) it is sufficient to elect a Meeting Chairman; there is no need to also elect a minutes clerk or a vote collector. If a minutes clerk and a vote collector are not elected, their duties are performed by the meeting chairman. (Regulation Article 14)
- -The resolutions of company bodies submitted to our Trade Registry Directorate by companies that have started keeping their commercial books through ETDS must contain the verification code issued by ETDS. For these resolutions submitted in applications to your directorate, the necessary registration procedure will be carried out after verification in the "Document Verification" section at https://etds.ticaret.gov.tr, and no separate notarial certification will be required for them.
- -No notary certification will be required for resolutions adopted in electronic environments (MERSİS and similar applications).
List of Attendees
(1 original). In companies with a single shareholder, (Amended phrase: Official Gazette 9/10/2020-31269) it is not mandatory to prepare the list of persons entitled to attend the general assembly meeting. (Regulation Article 14)

If there is a legal entity among the partners and the representatives of this legal entity hold joint authority, the power of representation to be issued by the joint representative in favor of the representative who will attend the general assembly and vote must also be presented to the meeting chairmanship during the meeting.
Notarized power of attorney, if participation is by proxy
In order for company partners to be represented at the meeting through their proxies, the power of attorney must be issued in notarized form (Repealed wording: Official Gazette 9/10/2020-31269) (…). (Regulation Article 18/7)
Agenda Resolution in General Assemblies held by invitation
(1 photocopy)
Photocopy of the trade registry gazette in which the agenda was published, together with photocopies of the registered mail with return receipt, in General Assemblies held by invitation
Petition

NOTE:

If matters to be registered are added at the general assembly, they are registered and announced. If there are no matters to be registered, the minutes are kept in the registry file.