Headquarters Branch of a Foreign-Nationality Company

Trade Registry Regulation, Article 122

The documents to be submitted for the registration of branches in Türkiye of commercial enterprises whose headquarters are located outside Türkiye are listed below:

REQUIRED DOCUMENTS

1. A letter obtained from the competent authority showing that the conditions required by the law of the source country where the commercial enterprise's headquarters is located for the registration of an enterprise opening a branch have been fulfilled, and listing the documents that must be presented for registration of the branch, together with one copy of its Turkish translation

   (This letter must be certified by notaries in the country to which the company is subject and by the Turkish Consulate in that country or in accordance with the provisions of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, and submitted to the Directorate together with its notarized Turkish translation.) (1 original - 1 photocopy)

2. All documents required to be presented for registration of the branch in the Source Country (1 original - 1 photocopy)
3. A certified copy of the document containing the current registry records of the headquarters enterprise and, for companies, of the articles of association, together with one copy of the Turkish translation of each

   (This document must be certified by notaries in the country to which the company is subject and by the Turkish Consulate in that country or in accordance with the provisions of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, and submitted to the Directorate together with its notarized Turkish translation.) (1 original - 1 photocopy)

4. The original of the resolution of the competent body of the headquarters on opening a branch and appointing a fully authorized representative resident in Türkiye to the branch, and one copy of its Turkish translation

   (This resolution must be certified by notaries in the country to which the company is subject and by the Turkish Consulate in that country or in accordance with the provisions of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, and submitted to the Directorate together with its notarized Turkish translation.) (1 original - 1 photocopy)

5. The original of a declaration signed by the authorized persons of the headquarters, together with one copy of its Turkish translation, containing the title, type, field of activity, type and amount of capital, date of establishment, registry number, governing law, whether it is a member of the European Union, and website of the headquarters opening the branch; the title of the branch and the amount of capital allocated to it; the name and surname, identity number and place of residence of the person or persons who will represent the branch with full authority before courts, private entities and public institutions and organizations; and the address of the branch

   (This declaration must be certified by notaries in the country to which the company is subject and by the Turkish Consulate in that country or in accordance with the provisions of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, and submitted to the Directorate together with its notarized Turkish translation.) (1 original - 1 photocopy)

6. If the resolution to open the branch does not specify the person or persons who will represent the branch in Türkiye with full authority before courts, private entities and public institutions and organizations, or the authority granted to them, the original of the power of attorney issued on these matters and one copy of its Turkish translation

   (This power of attorney must be certified by notaries in the country to which the company is subject and by the Turkish Consulate in that country or in accordance with the provisions of the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, and submitted to the Directorate together with its notarized Turkish translation.) (1 original - 1 photocopy)

7. Specimen signature/signature declaration of the person or persons who will represent the branch

   (If no signature record is held in the databases of public institutions and organisations or the record cannot be obtained, the signatures of the persons concerned are submitted to the directorate either by having them physically notarised or by making a written declaration at any Trade Registry Directorate.) (1 original)

8. If the branch representative is a foreign national, a translation of the authorized persons' passports (1 original and 1 photocopy)
9. A notarized copy of the foreign representative's Residence Permit (1 copy), a Residence Certificate showing the address issued by the Population Directorate (1 original), and a potential tax view document (1 original)
10. For branches whose opening is subject to the permission or favourable opinion of a Ministry or other official institutions, this permission or favourable opinion letter
11. The company's potential Tax Office View Document (1 original and 1 photocopy)
12. New Registration Request Petition
13. Legal Entity Registration Declaration
14. 2 photographs of each authorized person

NOTES

• 1) The title of the Türkiye Bartın Branch must be determined in the form "Head office title + country where the head office is located + Bartın Head Office Branch". (Turkish Commercial Code, Article 48/3)

  Example: PHOENIX OIL LONDON LTD HEAD OFFICE UNITED KINGDOM BARTIN HEAD OFFICE BRANCH

• 2) If a commercial enterprise whose head office is located outside Türkiye has more than one branch in Türkiye, the branches opened after the registration of the first branch are registered in the same way as branches of domestic commercial enterprises. (Turkish Commercial Code, Article 40/4)

• 3) For the branches in Türkiye of commercial enterprises whose head offices are located outside Türkiye, a fully authorized commercial representative whose place of residence is in Türkiye is appointed. (Turkish Commercial Code, Article 40/4)

NOTE:

You must submit an electronic application at https://mersis.gtb.gov.tr/.

For Information and Support

Phone:

0 (378) 227 10 46

Extension: 125 E-mail:

info@bartintso.org.tr